Privacy policy

Effective date: September 1, 2026

Wellsite Software LLC, a Texas limited liability company (“Wellsite,” “we,” “our,” or “us”), operates wellsite.com (the marketing site and the app) and the MCP server at mcp.wellsite.com. This policy explains what information we collect, why we collect it, and how we protect it. We've written it in plain English on purpose — if something is unclear, reach us through the contact form.

1. Information we collect

We collect the minimum information needed to run the service:

Account information

• Name and email address — provided when you sign up.
• Phone number — collected when you add and verify a mobile number on your profile, for SMS notifications and field gauging by text.
• Subscription status — whether the AI agent team is active for your organization and its subscription status.

Usage data

• Queries and tool calls made through the Wellsite MCP server or the app.
• Feature usage patterns — e.g. which tools you call most often.
• The agents your organization activates and the authority you give them.

Payment information

Payments are processed by Stripe. We never see or store your full card number, CVC, or banking details — Stripe handles that directly. We do store your Stripe customer ID and subscription status so we can manage your subscription.

Technical information

• IP address and approximate location.
• Browser type and operating system.
• Session cookies used to keep you logged in (see Section 6).
• Server-side logs (requests, errors, latency).

2. How we use your information

We use your information to:

• Provide and operate the Wellsite platform — answering queries, running MCP tool calls, delivering data.
• Send transactional emails (sign-in codes, account confirmations, billing receipts).
• Send SMS notifications and handle field gauging by text — only to a mobile number you have added and verified on your profile.
• Process payments and manage your subscription through Stripe.
• Detect and prevent fraud, abuse, and security incidents.
• Debug errors and improve the platform based on usage patterns.
• Respond to support requests.

We do not use your data for advertising, and we do not build advertising profiles. Wellsite does not use customer operating data to train AI models.

3. Data sharing

We do not sell your personal information. We share it only in these limited circumstances:

Infrastructure and service providers

• Amazon Web Services (AWS) — hosts our servers, databases, and storage. Your data lives on AWS infrastructure in the United States.
• Stripe — processes payments. Subject to Stripe's own privacy policy.
• Amazon SNS (an AWS service) — delivers SMS messages. Only your phone number and the message text are shared, and only once you have added and verified a mobile number.

Legal requirements

We may disclose information if required by law, court order, or to protect the rights, property, or safety of Wellsite, our users, or the public.

Business transfers

If Wellsite is acquired or merges with another company, your information may be transferred as part of that transaction. We will notify you by email before that happens.

4. Data retention

• Account data (name, email, subscription) is kept for as long as your account is active.
• If you delete your account, we remove your personal data within 30 days, except where we are legally required to retain it (e.g. billing records).
• Server-side logs (IP, request metadata) are retained for 90 days and then deleted.
• Usage data used for aggregate analytics is anonymized before retention.

5. Your rights

Regardless of where you live, you can:

• Access — request a copy of the personal data we hold about you.
• Correction — ask us to fix inaccurate or incomplete information.
• Deletion — ask us to delete your account and associated personal data.
• Opt out of SMS — reply STOP to any SMS we send, or remove your mobile number from your profile.

To exercise any of these rights, reach us through the contact form. We will respond within 30 days.

6. Cookies

We use a small number of essential cookies:

• Session cookies — keep you authenticated while you use the app. These expire when you sign out or your session ends.
• Security cookies — help us detect and prevent cross-site request forgery (CSRF).

On our public marketing site (wellsite.com) we use Google Analytics 4 to understand aggregate site traffic — pages visited, referral source, and approximate location. Google Analytics sets its own cookies and receives your IP address and page-view activity on this site, subject to Google’s privacy policy; we do not enable its advertising features, and we do not use it inside the signed-in app or on the MCP server. Beyond that, we use no third-party advertising or cross-site tracking cookies.

7. Security

We take security seriously and apply industry-standard protections:

• All data is encrypted in transit using TLS.
• Data at rest is encrypted on AWS infrastructure.
• Access to production systems is restricted to authorized personnel and gated by multi-factor authentication.
• We review and rotate credentials regularly.

No system is perfectly secure. If you discover a vulnerability, please report it through the contact form and we will respond promptly.

8. Children

Wellsite is not directed at children under 13. We do not knowingly collect personal information from anyone under 13. If you believe a child has provided us with personal information, let us know through the contact form and we will delete it promptly.

9. Changes to this policy

We may update this policy from time to time. If we make a material change — one that meaningfully affects your rights or how we use your data — we will email you at the address on file at least 14 days before the change takes effect. The updated policy will always be available at wellsite.com/privacy.

Continued use of the platform after the effective date means you accept the updated policy.

10. Contact

Questions, requests, or concerns about this policy? Reach us at:

Wellsite Software LLC

via the contact form

Effective date: September 1, 2026. This policy applies to wellsite.com and its subdomains, including mcp.wellsite.com.